Keyboard Function Keys | Computer Shortcuts

Keyboard Function Keys | Computer Shortcuts

Keyboard Function Keys

Are you taking full advantage of the row of keys at the top of the keyboard, which is known as function keys? They are labeled F1 to F12. They provide a variety of hotkey shortcuts in many Windows applications, but many people ignore them.

Keyboard Function Keys

A function key is a key on a computer or computer keyboard that can be programmed so that the operating system causes the program to perform certain functions.

Function keys are arranged at the top of your keyboard, which is counted from F1 to F12 and is usually called the F key or FN key.

Function keys are assigned by the operating system or application to the top row of the keyboard. They are often combined with the Alt and Ctrl keys to perform certain tasks, and on laptops, dual functions may also be keyed, such as with a specified key, typically reducing the volume when used with the Fn key. To do or increase.

Keys provide some interesting shortcuts for common computer tasks that can be useful tools in everyday computing.

Their exact function may differ from the application but there are some general rules. Here are some common shortcuts that use these keys; Learn these hotkeys and save time and effort.

Uses of Keyboard Function keys

Keyboard Function Keys | Computer ShortcutsF1

F1 is mostly used as a help key. Pressing this key will open the help window in almost every program.

Help and support center will open in Microsoft Windows by pressing Windows key + F1.

Task opens Pane.

Note: The Windows key has the Microsoft logo on it and is located between the CTRL and ALT keys on the keyboard.

Can be used to enter in CMOS setup.


In Windows, it is commonly used to rename highlighted icons or files.

F2 is an editing key, it will rename a highlighted folder, icon or file. This is similar to right-clicking on a file, folder or icon and choosing to rename.

In-Office, Ctrl + F2 opens the Print dialog box.

Alt + Ctrl + F2 – Opens a new document in Microsoft Word.

Ctrl + F2 – Print in Microsoft Word displays the print preview window.

Alt + F2 – Opens As Save As window in Microsoft Excel

Can be used to enter in CMOS setup.


F3 usually opens a search function in most programs, including web browsers, Windows desktop, and Windows file explorer.

In the office, it changes the case of any highlighted text.

Ctrl + F3 will lowercase any highlighted text in Microsoft Word.

Shift + F3 will convert the text in Microsoft Word from upper to lower case or a capital letter at the beginning of each word.

In the MSDOS or Windows command prompt, F3 repeats the last command.


It opens the address bar in Windows File Explorer and almost all browsers.

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Combined with other keys, it is like an escape key, closing Windows and tabs quickly.

Press F4 to repeat the last action performed in Microsoft Word.

Alt + F4 quickly close the currently active window or program. Before shutting down in Office you will be asked what you want to save changes.

Ctrl + F4 closes a window in a program or document, for example, it will close a tab in a browser if more than one tab is open.


This is very useful in browsers, F5 is used to reload web pages.

In all modern Internet browsers, pressing F5 will refresh or reload the page or document window.

F5 refreshes Windows Desktop and File Explorer – changes made are not always reflected correctly. Refresh the list of content in a folder.

Ctrl + F5 forces you to completely refresh the web page, clean the cache and re-download all the contents of the page.

It brings up the Find and Replaces dialog box in most Office programs.

Starts the slide show in powerpoint.


F6 moves the cursor to the address bar in most browsers, making it a very useful shortcut.

In-Office, Ctrl + Shift + F6 opens a new Microsoft Word document.

Reduce laptop speaker volume (on some laptops).


Commonly used to check a document and grammar in Microsoft programs, such as Microsoft Word, Outlook, etc.

Shift + F7 runs a Thesaurus check on the highlighted word.

Mozilla turns on Caret Browsing in Firefox.

Increase laptop speaker volume (on some laptops).


If pressed during the bootup process of the computer, the F8 key can be used to access Safe Mode.

Windows recovery is used by some computers to access the system, but this may require a Windows installation CD.


F9 does not have a Windows function.

In-Office, it will refresh a document in Word.

Send and receive e-mail in Microsoft Outlook.


F10 will activate the menu bar in all open applications.

Shift + F10 is similar to right-clicking a highlighted icon, file, or Internet link.

Enter CMOS setup on some computers.


F11 enters and exits in full-screen mode in Windows File Explorer and most browsers.


F12 does not have an assignment in Windows.

In-Office, it opens the Save As dialog box in most programs.

Ctrl + F12 – Opens a document in Word.

Shift + F12 – Saves an existing document in Word (as does Ctrl + S).

Ctrl + Shift + F12 opens the Print dialog box in Word (as Ctrl + P does).

F12 opens and closes the Developer Tools console in most browsers.

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